Save More Space for Your Mac Hard Drive

I love my MacBook Air. It is a workhorse in an insanely portable package. I do, however, have one complaint: The hard drive. It is small. Think smaller than an iPod classic. So I’ve been forced to come up with some tricks to both maximize my existing space as well as keep the space I have tidy.

In this tutorial, I will share a few of these tricks. Let’s check them out.

A Megabyte Saved Is a Megabyte Earned

manage-mac-file-1Finding and removing large files or duplicates is a great way to create and maintain free space on your hard drive.

Click the Finder icon on your dock. Finder will launch in All Files mode. You will be presented with a list of files already sorted by size. In fact, Finder will even group these files. Example groups are 1-100 MB or 100 MB-10 GB.

Start going through the files in the largest file group. Trash any file that is either a duplicate or no longer needed. If you must keep the file, that is ok. I will show you how to offload it to the cloud later on in this tutorial.

Deleting the file won’t free up the space on your hard drive. You must permanently remove it by emptying your trash. To empty your trash, move your cursor down to the trash can icon on your dock and secondary click on it. Choose Empty Trash. You will be prompted for a confirmation that you wish to permanently erase all the items in Trash. Confirm by clicking Empty Trash.

If You Can’t Delete It, Zip It

Archiving, or zipping, if you will, is a technique in which you can take one or many files and convert them into a single compressed file called an archive. For this example, I will demonstrate on a single file, but keep in mind that this will work on a folder containing multiple files as well.

I’ve downloaded a video tutorial file and placed it on my desktop. By secondary clicking on the file, then choosing Get Info, you see this file is 72.6 MB in size.

Now, secondary click that same file, but this time I will choose Compress “TogglingV2.mp4”. You will note a second file has appeared. This is a .zip, or compressed, version of that file. By checking the size of this compressed file, you will see a small, but noticeable size reduction. The more files you compress, the more space you will free up!

There are several better third party compression tools out there. I would encourage you to learn more about compression to help minimize the size of all the large files you keep on your hard drive.

Use Cloud Storage

manage-mac-file-2Cloud storage is using a 3rd party server space to securely store files. Much like with the aforementioned Time Capsule, using a service like Dropbox, Box.net, Google Drive, or iCloud can significantly help toward maximizing your storage space. Sign up for one or all of these free services and start offloading files to their computers, thereby freeing up space on yours. As long as you have internet access, you’ll have access to your files.

If you use or store a lot of Pages, Numbers, or Keynote files, I would recommend using iCloud as their default save location. It is built right in to OSX.

The best part is that you can access any of those documents without your computer! You can access, edit, and save them from your iPhone, iPad, or even a borrowed PC via the web browser.

To access the docs bring up a web browser and go to www.icloud.com. Log in with your AppleID credentials, then choose the type of file you would like to access. Any files you have saved to the cloud will be listed there.

Double click on the document and you will be brought to a fresh browser screen with a user interface remarkably similar to the native application.

Conclusion

Nowadays files seem to be getting larger and larger, leaving us, as end users, scrambling to find ways to better manage our storage. Using just one or two of the techniques above will help you keep a clean hard drive with more available space.

You can read more articles on our site about Mac file manage or Mac file rescue . Enjoy!

How to use the Finder to Manage Files and Folders

The Finder is the file management application on the Mac. The Finder can be used to navigate your hard drive and display the contents of the folders and subfolders you use to organize your files on your hard drive. The Finder is always running in the background (its icon on the dock will always have a small triangle underneath it to let you know the application is running), and it is the active program any time you click on the desktop.

The Finder interface has several parts to it:

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The Title Bar: shows you the name of the folder you are currently in, as well as some buttons located on the upper left corner that can be used to work with open windows.

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The red button (which will have an x when you hover over it) can be used to close a window, while the middle yellow button (which will have a minus sign when you hover over it) can be used to minimize a window to the dock. The green button (it will have a plus sign when you hover over it) can be used to maximize a window to be as large as it needs to be to show all of its contents. The maximize button also toggles between window sizes. When you click on it after resizing a window, it will return you to the previous size. To resize a window, all you need to do is drag from the lower right-hand corner (where you will see a series of lines in the shape of a triangle).

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On the upper right corner of the title bar is a small button that allows you to switch between the OS X window style and the Classic window style, which lacks the side bar, the toolbar, and the status bar.

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You can change your preferences so that double-clicking on the toolbar minimizes the open window to the dock. To set this preference, select System Preferences from the Apple menu, then Appearance, and check the box next to Minimize when double clicking a window title bar.

The Menu Bar: this area of the interface includes the menu options you will use while working with your files and folders. You can use the File menu to create a new folder by selecting File, New Folder (or using the keyboard shortcut Command + Shift + N).

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The Edit menu contains the copy, cut, and paste commands. Using the View menu, you change how the contents of your folders are displayed in the Finder. You can display your folders as icons, as a list, or in list view (each time you click a folder, its contents will be displayed on the next column to the right). Another menu option you might use a lot is the Go menu, which gives you quick access to the most commonly used folders (such as Applications, Movies, Pictures, and Music). The Go menu also has a Connect to Server… option that can be used to connect to other computers.

The Standard Toolbar: allows you to navigate your folders using back and forward buttons that work like their counterparts in a web browser. The toolbar also has the view buttons that allow you to quickly change how folders and files are displayed.

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You can select icon view by clicking on the button with the four squares, list view by clicking on the button with the lines, and column view by clicking on the button with the columns (you can also use the keyboard shortcuts Command + 1, 2, or 3 to access these views). Next to the view buttons is an Action button that allows you to perform a lot of the actions available from the File and Edit menus.

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On the right hand side of the toolbar is the Search window, which can be used to search the contents of your hard drive for files or folders matching your search terms. You can customize the appearance of the toolbar by choosing View, Customize Toolbar… and dragging buttons from the window that opens up to the toolbar.

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You can also drag separators to organize the buttons on your toolbar into categories. If you want to return your toolbar to its default state, drag the default set of buttons from the Customize window to the toolbar.

The Side Bar: shows the most commonly used folders, such as your Applications folder where your programs are installed, and the default save locations for Documents, Movies, Music, and Pictures. At the top of the side bar, you will see the drives installed on your computer, including CD drives and any removable drives such as flash drives.

The Status Bar: the bottom portion of the Explorer window displays information about the folder you have open, such as the number of items (the number of files and subfolders in that folder) and the amount of free space left on the currently selected drive.

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That’s what we can share to you. Feel free to view more on our site about your Mac file rescue or protection information.

Solution for Solving Running out of Mac Hard Drive Space Situation

Running out of hard drive space is incredibly annoying. OS X needs a good amount of free space to function properly so as things get full not only will you be unable to download or transfer large files, you’ll start to get panicked warnings from the operating system. While hard drives keep getting bigger and cheaper, solid state drives do not. If you have a 2TB HD in your machine you’ll be okay for longer. If you have a 128, 256, or even 512GB SSD, however, things can get full and fast. So what do you do? If you can’t or simply don’t want to upgrade your HD or SSD drive to something bigger, the first step is identifying what’s causing the problem, then figuring out what you get rid of to free back up that precious empty space!

How to find out what’s taking up the most space on your Mac’s hard drive

The best way to find out what’s eating up space on your Mac is to download a third party program that can analyze and break down what’s using the most space. There are several tools that can do this, both in and out of the Mac App Store.

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The first two options I’d recommend trying are Mac App Store offerings. Disk Diag is a dead simple utility that shows you what’s eating space and how much. It also estimates how much space you can free up. If you just need a few gigs or aren’t in desperate need, it should be passable. Just don’t expect to clear out hundreds of gigs with it.

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DaisyDisk is more advanced and offers a much better breakdown. Not only can you analyze your entire hard drive, DaisyDisk tells you exactly what’s eating the most space whether that’s photos, applications, or something else. It’s perfect for people who don’t necessarily know what is eating space on their hard drive and have no idea where to begin.

Download folder

The first place I always look when trying to clear out my hard drive is my downloads folder. They’re not always as large as media files but they’re often much less important to you as well. I always find tons of disk images, large graphics files, and tons of other crap I don’t need anymore. For most people the downloads folder is a temporary dumping ground for things. After you’ve got it cleared out, try and make a habit of cleaning it out regularly. (And yes, once you move things to the trash, empty it. Your disk isn’t really cleaned up until you’ve take then trash out!)

Movie, TV, music, and app files

The most common offenders when it comes to eating up storage space are media files. Large videos like movies, multiple smaller videos like TV shows or home movies, or even massive amounts of tiny files like music and apps can all add up. One HD movie can take up 4-6GB. A single HD TV show can take up 1GB or more (that can be 10-20+GB a season!). iOS game files can be 1-2GB as well in some cases.

If you’ve downloaded movies or TV shows from iTunes in the past and you’re done watching them, you can also get back tons of space by removing the physical copies. You can either transfer them up to an external drive for safe keeping or, if you’re not adverse to it, simply trust in Apple’s iCloud service. That lets you stream content to your Apple TV or re-download it to your iOS devices or iTunes on your Mac whenever you want. (Sometimes studios pull their movies or shows from iTunes, so it’s a risk, but it doesn’t happen often and they usually return. If in doubt, however, move them to an external drive instead!)

Mail attachments

If you use Apple’s Mail app or another third party app, your Mac is saving email attachments and message archives unless you’ve told it not to or route attachments elsewhere, like to Dropbox. If you don’t do any of that, pay attention to how much data is stored in Mail.app and see if you can do some house cleaning there as well. Sort by attachments and delete all those old, joke PPT files chuck full of images and movies you never wanted your friends or family to email you anyway!

Cache files

Sometimes apps you frequently use and web browsers save data in order to load things faster. They do it to speed things up and make for a better, faster experience when you go back to those sites again. While it never hurts to delete them, and they will be rebuilt, they’re nowhere nearly as big as some of the other offenders and the system does a pretty good job at managing them nowadays.

How do you clear space out on your Mac?

Have you ever run out of storage space on your Mac? If so, how did you remedy the problem? Let me know in the comments! Just feel free to read more post on our site.

Tips To Better Organize Your Files and Folders on Mac

Most of what we do in any computer is access, manage, and use files and folders. Having a handful of good tips for using files and folders on your Mac can help you get things done faster and more efficiently.

The following are a list of the favorite ways I work within the Finder.

Bookmark Files In Safari

Websites and pages are not the only items that can be bookmarked in Safari or other web browsers. You can bookmark files located in your Finder. You simply select a file and drag it to your browser. It will open and be linked to where you have it located in the Finder. You can actually make a folder of linked files that you might want to open up in Safari.

When you delete or move the file from its location, the link of course will be broken.
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Put Files & Folders In The Toolbar

You can drag files, folders, and applications to the toolbar of any Finder window so that it can be quickly accessed and opened. When you drag them, a little green button with a + sign in the middle will appear, which lets you know you can drop it in the toolbar.
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Folders In The Sidebar

Similarly, you can also drag any folder into the sidebar of any window for quick access.
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Quickly Rename Files

When you want to rename any file on the desktop or in the Finder, you can simply select it and hit the return key. The word, the existing name, such as “Untitled” will be selected, and you can start typing and rename the file.
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Files In A New Folder

In Mac OS X Lion, you can now quickly put files in a new folder, anywhere in the Finder, by first selecting them, then right- or Control-click, and selecting “New Folder with Selection.”
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Lock Files

If you have a file that you want to make sure never gets changed or deleted, simply lock it. To do this, select the file, and press Command+I. In the Info window click the Locked box.
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Delete Folders From Time Machine

If you use Time Machine, an OS X feature that maintains incremental backups of the contents of your hard drive, you can go into Time Machine and select to have backups of a selected file or folder deleted.

Simply right-or Control-click on the file or folder when inside Time Machine, and select “Delete All Backups…”
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An Instant Link To Public Dropbox

If you’re a Dropbox user, you will know that you can drop a file in the Public folder of your account, right- or Control-click on it and have Dropbox create a URL link to that file. Pretty easy, but with a little application called Bloodrop you can set it up so that when you drop a file onto the application, it will automatically add the file to your Public Dropbox folder and create a link which will be posted to your Mac’s clipboard.

Be sure to read the instructions about where to find your Dropbox user ID in order to set up Bloodrop.
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For other ideas on files and folders, start with technical posts on our site. Feel free to let us know what you think of these tips. Do you have any of your own to share?

How to Password Protect Files On Your Mac

We all have secrets. Some of us keep those secrets on our Macs – but how do you keep prying eyes away from those secrets? Locking your Mac with a password can help. But what if you use a shared or Family computer? What if you need to share a file with someone, but don’t want it falling into the wrong hands?

Fortunately, Apple has provided a way to password protect certain files and folders no matter what your situation might be. Here’s how it’s done.

How To Password Protect a Folder

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1. Fire up Disk Utility

2. From the File menu, select New, and then select Disk Image from Folder…

3. Select which folder you would like to protect. choose a folder to protect .

4. Choose the “AES-128″ encryption option (or 256-bit for extra security), and press Save.

5. Enter your desired new password twice-make sure you don’t forget it!

If the files you want to protect aren’t all in one certain folder, or if you want to add more files and folders over time, then instead of selecting “Disk Image from Folder…” in step 2, select Blank Disk Image… Then, set a size limit for how large the protected disk image can be. Name your disk image, choose 128 or 256-bit encryption, and you’re done!

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For added security, uncheck the “add password to keychain” box. Also, remember to eject the disk image as soon as you are done with it-otherwise others will be able to access your newly-protected files!

You can get more details about Mac files protection or Mac software information to protect your Mac from data loss situation on our site.

Tips for You about Backup and Data Loss Problem

Preface

data-loss-2A robust backup approach must have at least the following properties:

  • Physical risks-not subject to the same physical risks as the original data, e.g., stored well away from the source computer.
  • Different hardware-a backup stored on the same drive as the original is not a backup. Multiple backups on the same drive of the same data are onebackup; they all are lost together; they are only semi-redundant.
  • Redundancy-in the event that a backup is needed, a single backup will not do; it becomes an original. Hence a bare minimum of two full backups is essential (three or more preferred on separate drives).
  • Data integrity-a backup might be initially fine, but that is not guaranteed to last over time. A program like IntegrityChecker for down-the-road data validation is important in some situations, including DVD and BluRay backups: how can it be known that the files remain intact?

Tips

  • Eliminate potential for user errors: use cloning and establish naming conventions.
  • Eliminate potential for hardware confusion: mixing many too-small and old drives for partial this and partial that is a serious risk (from complexity). Migrate to large external hard drives with a long lifespan (enough capacity).
  • Redundancy can include mixed storage types, e.g., hard drive backup, DVD or BluRay disks, cloud storage.
  • Hard drives do not last forever and should be replaced every 3-4 years. They should also be erased at least once a year, and a fresh backup made (to re-magnetize and to force use of the drive on which data is stored).
  • Always perform manual “sanity checks”: do not assume the backup process has worked. At the least, use the Finder Get Info window on the original and the backup.

Misconceptions

#1 My system uses a RAID-1 mirror or RAID-5, so my data is safe.

RAID mirroring and RAID-5 is fault tolerance. It is not a backup.

If the machine is stolen, the RAID is likely to disappear along with it. If there is a fire, flood, massive power surge (lightning), the RAID is likely to be lost also.

#1a My backup drives are RAID so I only need one backup.

This is a grave mistake. Loss or damage to a RAID and it’s gone too. A RAID-0 stripe is even more at risk from failure of any drive in the RAID.

RAID is not only more expensive, it offers less redundancy for the same money, and thus offers little or no value for backup. See Redundancy in the introduction above.

For example, a RAID-1 mirror uses two drives with one power supply, which can also fail, possibly frying both drives. Far better to have two drives each with its own power supply and each thus storable separately, to mitigate physical risks. Three is even better and probably costs no more than the single RAID mirror unit.

#2 Time Machine works great for me .

data-loss-1Time Machine is excellent for short-term protection (versioning, deletion, etc) of new new files-use it as another level of redundancy!

But Time Machine is slow to restore, not directly accessible, has some bugs, is not bootable, tends to fill up with unwanted versions, and in most cases is located physically close to the originals on the computer (e.g. directly attached). See notes on RAID above.

#3 Copying files works OK for me.

Congratulations on perfect memory of what has changed, including deep knowledge of where everything lives on the system, as well as your charmed-life avoidance of various silent Finder-copy bugs.

#4 No problem, I have a backup connected all the time.

See notes on physical risks.

#5 I have backups on other drives

Are these backups or originals?

A critical question to which the answer is sometimes “originals”, based on your author’s consulting work.

#6 I have backups on 20 drives, but I’m not sure which ones are which.

A backup system which is confusing or hard to remember is a serious risk. The “savings” of thirteen mixed-size and capacity drives each with partial this and partial that increases the risks of data loss because it becomes difficult to remember what is where and when. Move to large capacity backup drives and cloning.

On our site you can get more details like this article for solving Mac data loss problem, just view more.

Tips and Tricks for Hard Drive Data Rescue

hard-drive-data-rescue-1Hard drive failure is an inevitable fact of life-whether its your own fault or just an unfortunate byproduct of age. There will also come a time in your life when you’re going to want to recover a thing or two from said dead drive.

Your computer’s hard drive stores everything from your precious baby photos and financial data to your coveted illegal music catalog and work documents, among other things. To put it simply, your hard drive is essentially your life housed in a little mechanical box that functions as a data vault, one that can leave you utterly broken when it decides enough is enough. Although discouraging, hard drive failure doesn’t necessarily mean all is lost (though it can), it is possible to salvage and recover information and data contents from that expensive paperweight of yours. It just takes a bit of effort and a hell of a lot of luck.

We aren’t going to sugarcoat it for you, recovering a dead or damaged hard drive can be a real pain in the ass. The process can be utterly time consuming, frustrating, costly, and, in many cases, completely moot. Regardless, here’s are a few hard drive recovery tips and tricks.

The recovery process:

  • Signs of hard drive failure
  • Troubleshooting hard drive failure
  • Recovering data from your hard drive

Signs of hard drive failure

hard-drive-data-rescue-2Your hard drive is like a car in many ways. You know how it performs, how it sounds, how it looks, and how long it takes to get from point A to point B on a daily basis. If something begins to feel askew with your car, you typically can sense it happening and can tell the end is nigh. The same thing goes for your computer’s hard drive. That being said, make sure to routinely back up your hard drive, especially if you repeatedly experience the symptoms below.

You should be familiar with how your computer typically sounds, thus keep an eye (and an ear) out for any unusual noises that may point to a damaged internal mechanism. For example, atypical clicking could indicate an issue with the read-write arm, while persistent grinding could foreshadow potential problems with the spindle motor or bearings. The sounds may be subtle, so don’t hesitate to lean in and take a good listen if hear anything unusual. Check out data recovery company Data Cent’s heart-wrenching collection of failing hard drive noises if you need a better idea of what giving up the ghost sounds like from a strictly audio standpoint.

As far as performance issues go, there a couple things that may or may not be indications of hard drive failure. Although frequent freezing and the occasional corrupted file can result from a multitude of issues, including malware and other non-hard drive related problems, they are also plausible signs of a dying hard drive. The time it takes to carry out the most basic tasks, such as saving or moving a file from the desktop to a specified folder, may also be warning signs of impending hard drive failure, as is Windows‘ fabled Blue Screen of Death.

Physical appearance can also be a tell-tale sign of hard drive failure. However, dust and other airborne pollutants can easily damage your drive’s surface given its incredible sensitivity, so avoid opening the drive and exposing the inside components to the outside elements. Carefully remove your computer’s hard drive and inspect it for obvious signs of damage such as bent pins and or broken pieces. It’s unlikely your hard drive suffered much in the way of physical damage while housed in your computer, but it warrants a look either way.

Troubleshooting hard drive failure

So you’re hard drive is exhibiting signs worthy of hard drive failure, huh? You might want to run through a few troubleshooting methods to confirm that is in fact your hard drive and not some other non-related issue plaguing your computer. Some of the methods may seem rudimentary, but they could solve the issue nonetheless or give you a better idea regarding what the actual problem might be. If your drive is in fact exhibiting failure, keep in mind you’re running the risk of overwriting data and further damaging your hard drive a the more you use it. The best option might be to power it down, bypass these troubleshooting methods, and go straight to an expert. Proceed at your own risk.hard-drive-data-rescue-4

Run a diagnostics test. Most hard drive manufacturers offer free diagnostic tools for assessing your the health of your hard drive. Fujitsu, Western Digital, Seagate, and Hitachi all offer robust diagnostics utilities that go above and beyond your standard, built-in OS diagnostic utilities. Simply navigate to your hard drive manufacturer’s support page to grab the latest version of the software.

Scan your computer for malware. It’s a long shot, but you’re computer could merely be acting up due to infectious spyware or adware installed on your system. Run your computer’s innate virus protection software, or better yet, check out our picks for the best free antivirus software if you need a few viable options.

Run a disc defragmentor. Defragging and optimizing your system could make a difference in performance as well, but it’s rare. Newer versions of Mac OS X automatically carry out the process, sometimes known as Hot-File-Adaptive-Clustering, but Windows users are going to want to run the built-in Disk Defragmentor utility.

Check all the physical connections. Probably not a necessary step, but an easy one to overlook. Make sure your hard drive is properly connected to the right components.

Recovering data from your hard drive

If you successfully determined that the hard drive in question is on the fritz, there a few options available at your disposal. We cannot guarantee that you will be able recover your desired files, or any files for that matter, but it’s worth a shot to avoid other costly alternatives.

hard-drive-data-rescue-31. If you have access to another computer, you can mount the drive using a USB universal drive adapter or dock, both of which retail for under $50 online. Although installing the drive internally is another option, an external connection is far easier and more convenient to work with. Connect your damaged drive to the alternate computer and check to see whether the drive containing your files shows up once connected to an active device.

If you’re working with Macs, connect an active Mac to the machine with the potentially damaged drive via FireWire cable. While powering up the working Mac, hold the “T” button down until the FireWire icon appears to start your computer in Target Mode, giving you access to the target computer’s drive. Alternatively, you can access the Target Mode by clicking System Preferences panel, clicking Startup Disk Mode in the bottom right-hand corner.

2. Next, download some data recovery software. There are several noteworthy free or paid tools on the internet that will scan your hard drive and accompanying index for potentially recoverable files. All you need to do is to make sure you get the right one-help you recover your files and do no harm to your original data. This is the most important point. For more info you can check this technical post to learn details.

How to Edit PDF Format File on Mac

The PDF file format was originally created by Adobe in the early ’90s and there are now over 700+ million PDF documents on the Internet according to Google (search for filetype:pdf). There are several reasons why the PDF file format is so popular for exchanging all sorts of documents including presentations, CAD Drawings, invoices and even legal forms.

  • PDF files are generally more compact (smaller in size) than the source document and they preserve the original formatting.
  • Unlike Word and other popular document formats, the content of a PDF file cannot be modified easily. You can also prevent other users from printing or copying text from PDF documents.
  • You can open a PDF file on any computer or mobile device with free software like Adobe Acrobat Reader. Google Chrome can read PDFs without requiring plugins and it can create PDFs.

And nowadays the people use Mac PC widely around the world and the PDF files are used on Mac. Many people want to edit their PDF files, any way can perform it? Now let’s check it out.

PDF editor for Mac

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Edit PDF Files using PDF Editor

While PDF Files are “read only” by default, there are ways by which you can edit certain elements of a PDF document for free without requiring the source files or any of the commercial PDF editing tools like PDF editor software. In this article, I will talk about how to choose a good editor for you to edit the PDF files.

Here we bring you the features what a good PDF editor software should have:

Create 100% Industry-standard PDF

The PDF editor software for Mac allows Mac users to create 100% industry-standard PDF files from web pages (.html & .htm), images(.png, .jpeg, .jpg, .bmp, .tiff, .bmp), and text (.rtf, .rtfd, .txt) files. The newly created PDF files will be viewed and edited with any professional PDF program, like Adobe Acrobat on any computer. A newly combine feature enables users to add different types of files and combine them into a single PDF document.

Edit Text, Images &Watermark

The PDF editor software for Mac should enable users to edit text and objects in a PDF file with a full toolbox of editing tools. It lets users add and modify text in a PDF file while matching the text font, color, and typeface automatically. Users can also delete unwanted text as well. Inserting, deleting and cropping images could be performed quickly. Adding and removing text and image watermarks will be effortlessly.

Edit PDF Pages, Split & Merge PDF Files

With the Mac PDF editor, users can edit PDF pages and files effortlessly. Just go to the Document menu in the ribbon, you’re able to delete, extract, insert, and crop PDF page, split a large PDF document into small ones, or merge multiple PDF files into a new single PDF file. Click Rotate Pages to turn PDF orientation from Landscape to Portrait, back and forth.

Convert PDF to Multiple Formats

The good quality PDF editor also enables Mac users to convert any native PDF file to editable Microsoft Word document, Excel spreadsheets, PowerPoint slides, Plain Text file, HTML page for easy analysis and further editing, and EPUB eBook for reading on phones and tablets. This feature is helpful if you need to collect info from PDF files all the time.

Mark up and Annotate PDF

A collection of precise annotation, markup, and freehand drawing tools in the toolbar help to make it easy to put the focus on PDF text with highlight, underline, strikethrough, sticky note, text boxes, rectangles, clouds, arrows, and stamps, etc. And a range of pre-made dynamic, standard business style stamps are provided to declare PDF status. If you need, you can also import your handwritten signature and create it as a stamp to quick sign PDF file.

Protect PDF Files with Passwords

To protect important PDF file from being copied, edited, printed or opened by people who don’t get the permission, a good PDF editor for Mac make it easy for you to add protections to PDF files. Just go to File > Security > Security Settings, you’re able to add Open Password to protect PDF files from being opened without authorization or add User Password to restrict user’s access to PDF editing and printing.

OCR Digitizes scanned PDF text

PDF Editor Pro for Mac’s advanced built-in OCR technology will recognize and digitize text in image-based scanned PDF files, making it possible for users to select, search, and edit the text. And users can enable the OCR feature before converting image-based PDF, which in return will make the output documents editable as well. Now the OCR will recognize PDF files in English, German, French, Italian, Portuguese, Spanish, Japanese, Korean, Greek, Russian, and Chinese very well.

Quick Sign PDF Documents

The PDF editor for Mac allows users to import handwritten signatures and initials into stamps to sign PDF documents quickly. It also comes with a range of commonly used dynamic and business standard stamps and 4 ways to create stylish stamps. If necessary, Mac users can type with keyboard, draw with mouse, capture pictures, and import images to create their own unique stamps.

Conclusion

Here are the features I think a good PDF editor should have, if you feel there are still any other features I didn’t mention above, please just share on our site. Moreover, if you need other software for your Mac PC such as the data recovery software for Mac, you can search the articles on our site to learn more.

Mac File Loss Problem Hppen-What We Should Do

It eventually happens to everyone that you lost files on your Mac/Computer. Mac/Computer has truly become personal we store photos, email, homework, recipes, and important documents and apps on it. Losing an important file can cause a lot of problems from lost time, to lost valuable information. Many people wonder how they lose files to begin with and want find a way to do Mac data recovery.

Situations Need to Do Lost Data Recovery Process

mac file loss rescue solutionBelow are a few scenarios when you may require undelete files from your Mac system:

1. Unintentionally emptied the trash containing some important files, documents, photos, etc.

2. File loss due to formatting or resizing your Mac volumes.

3. Formatted your corrupt or inaccessible iPod, pen drive, external hard drive etc. to get them back to working.

4. Intentional file deletion from a commonly shared storage

5. File loss due to deadly virus and malware

Why the Lost Files Still Can Be Got Back

When you deleted files from storage device or emptied the Trash Bin, the files are not gone forever. Actually such deletion just frees space for other data, whereas the deleted file information still remains on the device or hard drive. If the deleted files are not yet overwritten by other files, then there’s a good chance to restore them. That’s the reasons why the lost files still can be recovered.

So the things here you need to keep in mind is after the files are deleted (no matter what kind of reasons), the action you take more correctly and faster, more bigger the chance of lost files recovery is. For example do not operate on the device or your Mac to avoid the file overwritten and turn to the data recovery software we talk about above to start the file recovery process.

A Good Way to Recover Lost Data

Here I propose you to choose the data recovery software to get your files back. Why? Well, though the data recovery service or the repair shop can also bring your lost file back but this way cost you lots of time and money, besides, your important files may be leaked if you meet the bad service. So the data recovery software may be the best solution.

help in recovering file from MacIf you decide to choose the software method to get your files back, make sure you keep this in mind: the software should do this for you-It should be the most powerful and user-friendly data recovery software for Mac users. It can recover data from deleted, corrupted, formatted partitions and from crashed drives under Mac system. Moreover, it may recover files from HFS, HFSX, HFS+ partitions, including all types of files such as PDF, office, cad, image, video, audio, and etc.

Actually, there are lots of data recovery program on the market and most of them works similar-when you get the software, what you need to do is just install the software on your Mac, then start the file recovery process. After the software automatically scanned the data in the hard drive, you can choose the file you want to recover. Then the lost date will return in your Mac. Even novice users can handle it very quickly. Below are the 3 steps most of them to use instead of the sentence above:

First of all, install the application on your computer.

Secondly, start scanning where the lost files were stored before after launching the program.

The last but not least, after scanning finished, click “Recover” and choose the path where you want to store the lost data.

All of these just cost you a few minutes, after that you will be able to achieve Mac data recovery operation successfully.

Notes for You

1.Do not store the recovered data in the path where you lost them before or you will not be able to get them back again.

2.Don’t think you are lucky at every time when you lose your important files. So remember this: Build the backup for your files regularly is a good method to avoid the data loss happen.

3. To get the knowledge about data recovery, just go to the technical support post on our blog to learn what information ou want.

Must Known Knowledge-How to Get Your Mac Deleted Files Back

method to get files backWe’ve all accidentally deleted an important file-or forgotten to save a file after typing up a whole page worth of changes. The latter problem is fixed with Autosave in most modern Mac apps, and the former is usually fixable if you have a Time Machine backup setup or if the deleted file was in Dropbox.

Lucky for you right? But what if you manage to delete a file that wasn’t backed up? Or even worse-what if you wipe your whole backup disk without meaning to? You’re going to need something like the software which can help you in getting back the files. Is the so called file recovery tools work? The good news: it worked, most of the way. Here’s the good, the bad, and the ugly of disk recovery, and how to get the most of your files back if you ever find yourself in a similar situation.

When Your Heart Drops Into Your Stomach

Here’s what happened for me. My Mac is a 13″ MacBook Air, with 128Gb of internal storage. That’s not too cramped, but you sure don’t want to store all of your photos and videos internally. So, I’ve got a 500Gb USB3 external hard drive, where our full-sized images and videos get stored, along with installers, ISO files from CD/DVD rips, and a backup of everything in my Dropbox (which is where all my documents, code, and lots of my music and pictures live). I’m not too much of a hoarder, since it all fits there, but it has some rather invaluable stuff like our wedding pictures and videos.

what happen when you meet data lssBut then, I also have VMware Fusion virtual machines on my external hard drive-yes, the same one I use for backups. There’s not internal space in my Mac to have a copy of Windows 8, Ubuntu, and a second test copy of OS X installed, so I keep them installed in virtual machines stored on the external hard drive. They work surprisingly well from there.

Then, I downloaded a copy of OS X Mavericks beta from my developer account inside the OS X virtual machine, and think I’ll copy the installer to my external hard drive before installing it. I access my Mac (the host machine, remember) over the virtual network, open the external drive (that the virtual machine file is stored on and currently running from), and start copying the file over. I noticed that it only showed one file-the OS X virtual machine-on the external drive, but for some reason assumed it was just a quirk.

It wasn’t. The transfer crashed, I shut down the virtual machine, and then opened my external drive on the MacBook. Low and behold, everything was missing other than the virtual machine and the Mavericks installer-and the virtual machine file was messed up too, enough that it couldn’t reboot.

Moral of the story: don’t access an external hard drive through a virtual machine that’s running from said external hard drive. Whether it’s an OS X or VMware Fusion bug that caused the crash, or somehow I went too deep into digital Inception, I don’t know-but I do know that it wiped my “backup” drive.

Digging Through the Scrambles of Your Data

And that-or hopefully a less crazy scenario-is what the software is for. In most of the situation it can repair failing disks and find missing partitions, backup your hard drive to a DMG image, do a quick scan to find files of any type that you just deleted, or in the worst case scenarios, it can dig deep and find almost anything that’s been deleted from your drive if it hasn’t been already overwritten. In a case like mine, you need the deep scan. It’ll take quite some time-around a half hour for me-but will start showing you the files that you can recover almost immediately, organized by file type and extension. It won’t recover your original folders, or even your original file names in most cases, but it will find the actual data, or even the parts of it that are left.

The software lets you see all of your files as they’re rediscovered, organized by type and format. You can use Quick Look to preview the files as they’re discovered, even while it’s still scanning for other files, so you can stop the scan as soon as the files you needed were discovered. Or, you can mount everything it finds as a disk and browse through the files in Finder, where you can open or copy them as your would normally. You won’t want to do that forever, but it’s a great way to get your files if you only need to get a few. Otherwise, let the scan run the whole way, then recover everything you have to another disk to prevent your files being recovered from getting overwritten.

how to bring back the lost filesIf you’ve spent hours organizing your files into folders, you’re going to be terribly disheartened to see your files organized simply by file type even after you recover the whole drive. If you have a ton of junk on the drive-as I did thanks to the virtual machines-you’ll find tons of files that you don’t want and likely had no idea were on your drive. I found everything from the file copy animation from Windows XP (saved as a .avi file) to cached images apparently from the Windows 8 news app that were terribly corrupted. Worse still, you’ll only see the first 999 files in the top folder; the next thousand(s) will be organized in to group folders on down. Trying to find my wedding pictures among the mess would seem daunting at best.

It turned out to not be so bad, though. The files I wanted tended to be larger, 2-5Mb photos, so just by simply sorting by size I was able to rediscover my photos, with all the metadata intact except for the file name itself. You’ll still have quite the organizing task ahead of you if you need to recover hundreds of gigs worth of files, but it’s at least approachable.

For me, most documents, pictures, and videos came through fine. 8 of my 13 recovered ISO files were fine as well, though figuring out what’s a Windows 8 and Windows XP installer takes opening the ISO and digging through files . None of the DMG files came through open-able, though. Your mileage may vary, of course, but if you’re needing to recover documents, pictures, audio, and videos in normal formats you should be fine, but anything else is hit or miss.

Conclusion

Now, the best case would be that you’d never need to use the data recovery software. I sure hope you won’t have to. But if you really need to get your files back after the file loss happen, make sure you choose the good quality and trustworthy software to help you a lot. If you are still interesting in the data recovery technology, you can go and view another blog post on our blog by clicking here.