Monthly Archives: March 2014

Tips To Better Organize Your Files and Folders on Mac

Most of what we do in any computer is access, manage, and use files and folders. Having a handful of good tips for using files and folders on your Mac can help you get things done faster and more efficiently.

The following are a list of the favorite ways I work within the Finder.

Bookmark Files In Safari

Websites and pages are not the only items that can be bookmarked in Safari or other web browsers. You can bookmark files located in your Finder. You simply select a file and drag it to your browser. It will open and be linked to where you have it located in the Finder. You can actually make a folder of linked files that you might want to open up in Safari.

When you delete or move the file from its location, the link of course will be broken.
tips-for-mac-files-1

Put Files & Folders In The Toolbar

You can drag files, folders, and applications to the toolbar of any Finder window so that it can be quickly accessed and opened. When you drag them, a little green button with a + sign in the middle will appear, which lets you know you can drop it in the toolbar.
tips-for-mac-files-2

Folders In The Sidebar

Similarly, you can also drag any folder into the sidebar of any window for quick access.
<a href="http://filesolutions.us/wp-content/uploads/2014/03/tips-for-mac-files-3.png”>tips-for-mac-files-3

Quickly Rename Files

When you want to rename any file on the desktop or in the Finder, you can simply select it and hit the return key. The word, the existing name, such as “Untitled” will be selected, and you can start typing and rename the file.
tips-for-mac-files-4

Files In A New Folder

In Mac OS X Lion, you can now quickly put files in a new folder, anywhere in the Finder, by first selecting them, then right- or Control-click, and selecting “New Folder with Selection.”
tips-for-mac-files-5

Lock Files

If you have a file that you want to make sure never gets changed or deleted, simply lock it. To do this, select the file, and press Command+I. In the Info window click the Locked box.
tips-for-mac-files-6

Delete Folders From Time Machine

If you use Time Machine, an OS X feature that maintains incremental backups of the contents of your hard drive, you can go into Time Machine and select to have backups of a selected file or folder deleted.

Simply right-or Control-click on the file or folder when inside Time Machine, and select “Delete All Backups…”
tips-for-mac-files-7

An Instant Link To Public Dropbox

If you’re a Dropbox user, you will know that you can drop a file in the Public folder of your account, right- or Control-click on it and have Dropbox create a URL link to that file. Pretty easy, but with a little application called Bloodrop you can set it up so that when you drop a file onto the application, it will automatically add the file to your Public Dropbox folder and create a link which will be posted to your Mac’s clipboard.

Be sure to read the instructions about where to find your Dropbox user ID in order to set up Bloodrop.
tips-for-mac-files-8

For other ideas on files and folders, start with technical posts on our site. Feel free to let us know what you think of these tips. Do you have any of your own to share?

How to Password Protect Files On Your Mac

We all have secrets. Some of us keep those secrets on our Macs – but how do you keep prying eyes away from those secrets? Locking your Mac with a password can help. But what if you use a shared or Family computer? What if you need to share a file with someone, but don’t want it falling into the wrong hands?

Fortunately, Apple has provided a way to password protect certain files and folders no matter what your situation might be. Here’s how it’s done.

How To Password Protect a Folder

password-protect-files-mac-1

1. Fire up Disk Utility

2. From the File menu, select New, and then select Disk Image from Folder…

3. Select which folder you would like to protect. choose a folder to protect .

4. Choose the “AES-128″ encryption option (or 256-bit for extra security), and press Save.

5. Enter your desired new password twice-make sure you don’t forget it!

If the files you want to protect aren’t all in one certain folder, or if you want to add more files and folders over time, then instead of selecting “Disk Image from Folder…” in step 2, select Blank Disk Image… Then, set a size limit for how large the protected disk image can be. Name your disk image, choose 128 or 256-bit encryption, and you’re done!

password-protect-files-mac-2

For added security, uncheck the “add password to keychain” box. Also, remember to eject the disk image as soon as you are done with it-otherwise others will be able to access your newly-protected files!

You can get more details about Mac files protection or Mac software information to protect your Mac from data loss situation on our site.